2025 OGWA Conference & Trade Show
January 9 & 10, 2025
Sponsor & Exhibitor Registration Is Now Open!
We're gearing up to head back to the Wes Watkins Center on the campus of Oklahoma State University in Stillwater for the 2025 OGWA Conference and Trade Show!
We have reworked the agenda again this year and shifted the event to a Thursday-Friday format. We will be featuring five hours of dedicated time in the exhibit hall on the first day of the conference for the 2025 Trade Show. No educational opportunities will be offered during the trade show hours. Lunch will be provided in the exhibit hall during the first block of trade show time on Thursday in order to encourage conference attendees to stay onsite and make their way around to all the exhibitor booths. We will take a brief break in the afternoon to provide some educational sessions and then conclude the day with the annual reception in the exhibit hall on Thursday evening. We're making these changes in response to feedback we've heard from exhibitors who appreciated having all the exhibit hall time on one day at last year's show and encouraged us to explore adding additional time. We're hopeful these changes will encourage more exhibitors to attend.
We are offering sponsorship opportunities again this year that are above and beyond the regular exhibitor packages and all levels include the option to exhibit. We are also offering additional opportunities to sponsor specific components of the conference and trade show. All of these opportunities will provide increased exposure for your organization.
Our 2025 Exhibitor and Sponsor Packet includes additional details and is available here to download. You can use our convenient online form to exhibit and sponsor.
If you are also interested in presenting during one of the classroom continuing education sessions, we would love to hear from you. We always encourage our sponsors and exhibitors to share their knowledge and expertise with those attending the conference. This also provides an additional opportunity for direct interaction with conference attendees. Please let us know if you're interested in presenting and we can discuss what options may be available.
EXHIBITOR BOOTH PACKAGES
| Booth Size |
Rental Fee |
| |
|
| 8' x 8' |
$500 |
| |
|
| 8' x 16' |
$750 |
| |
|
If you require a larger space than what is listed above, please contact OGWA Executive Director Josh McClintock for pricing by calling 405-808-3960 or email at josh@okgroundwater.org.
All booth reservations must be paid in full by December 6, 2024. In the event an exhibitor cancels prior to November 8, 2024, a full refund will be made. Cancellations received November 9, 2024, through December 5, 2024, will be refunded 50% of the booth rental. Beginning December 6, 2024, no refunds will be issued.
Your booth fee provides you with the following:
- 8' high back drapes on pipe
- 3' high divider drapes on pipe
- 1 exhibitor ID sign
- 1 six foot display table, draped
- 2 folding chairs
- Complimentary electrical and WIFI access
- Lunch in the exhibit hall
- Listing in the exhibitor directory
GOLD PACKAGE $2,000
-
Recognition from the podium during the General Session
-
Premium location of advertising in conference program
-
Full Page ad in conference program
-
Link to your website on the OGWA Conference Website
-
Recognition on promotional materials and conference communications
-
Gold sponsor signage at the event
-
Four (4) conference registrations
-
Double exhibit booth (optional – accommodates large rigs and equipment)
-
Complimentary One-Year OGWA Corporate Membership (Includes up to five members of your organization.)
SILVER PACKAGE $1,500
-
One half (1/2) page ad in conference program
- Link to your website on the OGWA Conference Website
-
Silver listing in conference program
-
Recognition on Promotional materials and conference communications
-
Silver sponsor signage at the event
-
Three (3) conference registrations
-
Single exhibit booth (optional)
BRONZE PACKAGE $1,000
-
One quarter (1/4) Page ad in conference program
-
Bronze listing in conference program
-
Bronze sponsor signage at the event
-
Two (2) conference registrations
-
Single exhibit booth (optional)
* Additional sponsorship opportunities are also available throughout the conference. If interested, please refer to the 2025 Exhibitor and Sponsor Packet or contact Josh McClintock at josh@okgroundwater.org for more information.
TRADE SHOW HOURS
Thursday, January 9, 2025
12:00 p.m. - 3:00 p.m.
(Lunch served in exhibit hall @ noon)
5:00 p.m. - 7:00 p.m.
(Reception in the exhibit hall beginning @ 5:00 p.m.)
SET UP TIMES
Large Equipment (trucks, trailers, drilling rigs, etc.)
Wednesday, January 8, 2025
9:00 a.m. - 12:00 p.m.
Standard Set Up
Wednesday, January 8, 2025
12:00 p.m. - 5:00 p.m.
All exhibitors must have their booths set up by 5:00 p.m. on Wednesday, January 8, 2025.
Hotel Room Block Available Until December 17, 2024
A block of rooms has been reserved for January 8 & 9, 2025, at the Hampton Inn and Suites in Stillwater. A very limited block of rooms is also available on January 7, 2025, for anyone with large equipment wishing to arrive on Tuesday evening. The special room rate will be available until December 17, 2024 or until the group block is sold-out, whichever comes first.
